Title: Internal Communication Channels and Meeting Policy Author: Kriko Published: Jul 5, 2026 Last modified: Aug 13, 2026 --- 1. [Home](https://kriko.io/) / 2. [Company Policies](https://kriko.io/company-policies) / 3. [Communication Policies](https://kriko.io/company-policies/communication-policies)/ 4. Internal Communication Channels and Meeting Policy # Company Policies The principles that guide every team at Kriko. From how we hire and protect data to how we uphold quality and sustainability. ## Internal Communication Channels and Meeting Policy ## Communication Tools ### a. Email Email is the preferred channel for formal business communication. Employees use email to communicate and share important information. ### b. Instant Messaging and Communication Applications Instant messaging and communication applications are used to support fast and real- time communication. Employees use these tools to collaborate on projects, coordinate tasks and communicate efficiently. ### c. Video Conferencing Video conferencing tools are used for interactive meetings, presentations and remote training sessions. Employees participate in remote meetings through these tools, enabling real-time visual communication and collaboration in an interactive environment. ## Communication Timing ### a. Prompt Response Times Employees are expected to respond to incoming messages promptly. Timely communication is essential for effective collaboration and the smooth progress of projects. ### b. Communication During Working Hours Business communication generally takes place during standard working hours. Employees are expected to remain accessible and responsive throughout their working hours. ## Meetings ### a. Regular Meetings The Company organises regular meetings to support coordination, information sharing and decision-making. These may include project meetings, departmental meetings and management meetings. ### b. Meeting Scheduling and Calendars Meetings are planned in advance and conducted in accordance with the agreed schedule. Meeting invitations and calendar appointments are sent to the relevant participants. ### c. Meeting Records and Summaries Meetings may be recorded, and key discussions, decisions and action items are summarised. Recordings and summaries are made available to the relevant participants to ensure that important information is retained and accessible. Meeting notes are finalised and stored in the “Base” system. ### d. Meeting Rules All participants are expected to comply with the established meeting rules. These rules may include waiting for one’s turn to speak, ensuring that all participants have an opportunity to contribute and using the allocated time effectively. ## Information Sharing ### a. Central Information Repository The Company provides a central information repository or intranet. Documents, policies, instructions and other important information are stored and made accessible through this platform. ### b. Working Groups and Collaboration Platforms Employees use working groups and collaboration platforms to cooperate on projects. Files, documents and relevant information are shared through these platforms in a controlled and organised manner. ## Communication Policies * [Internal Communication and Collaboration Policy](https://kriko.io/company-policies/communication-policies/internal-communication-and-collaboration-policy) * [Internal Communication Channels and Meeting Policy](https://kriko.io/company-policies/communication-policies/internal-communication-channels-and-meeting-policy) * [Social Media Policy](https://kriko.io/company-policies/communication-policies/social-media-policy) ## Crisis and Incident Management Policies * [Crisis Communication and Reputation Management Policy](https://kriko.io/company-policies/crisis-and-incident-management-policies/crisis-communication-and-reputation-management-policy) * [Emergency Planning and Response Policy](https://kriko.io/company-policies/crisis-and-incident-management-policies/emergency-planning-and-response-policy) ## Disciplinary Policies * [Disciplinary Policy](https://kriko.io/company-policies/disciplinary-policies/disciplinary-policy) ## Human Resources Policies * [Diversity, Equity and Inclusion Policy](https://kriko.io/company-policies/human-resources-policies/recruitment-policy) * [Employee Training and Development Policy](https://kriko.io/company-policies/human-resources-policies/termination-policy) * [Anti-Discrimination and Diversity Policy](https://kriko.io/company-policies/human-resources-policies/anti-discrimination-and-diversity-policy) * [Occupational Health and Safety Policy](https://kriko.io/company-policies/human-resources-policies/remote-hybrid-work) * [Recruitment and Termination Policy](https://kriko.io/company-policies/human-resources-policies/recruitment-and-termination-policy) * [Working Hours, Leave and Absence Policy](https://kriko.io/company-policies/human-resources-policies/working-hours-leave-and-absence-policy) ## Business Ethics and Compliance Policies * [Password Creation and Use Policy](https://kriko.io/company-policies/business-ethics-and-compliance-policies/data-protection-policy) * [Transparency and Reporting Policy](https://kriko.io/company-policies/business-ethics-and-compliance-policies/acceptable-use-policy) * [Conflict of Interest and Anti-Bribery Policy](https://kriko.io/company-policies/business-ethics-and-compliance-policies/conflict-of-interest-and-anti-bribery-policy) * [Data Privacy and Security Policy](https://kriko.io/company-policies/business-ethics-and-compliance-policies/data-privacy-and-security-policy) * [Ethical Conduct and Integrity Policy](https://kriko.io/company-policies/business-ethics-and-compliance-policies/ethical-conduct-and-integrity-policy) * [Legal and Regulatory Compliance Policy](https://kriko.io/company-policies/business-ethics-and-compliance-policies/incident-response) ## Customer Relations Policies * [Customer Data Privacy and Security Policy](https://kriko.io/company-policies/quality-compliance/quality-management) * [Complaint Management and Feedback Policy](https://kriko.io/company-policies/quality-compliance/anti-bribery-corruption) * [Customer Satisfaction Policy](https://kriko.io/company-policies/quality-compliance/code-of-conduct) ## Information Technology and Data Management Policies * [Ransomware, Phishing Attacks, Email and Internet Use Policy](https://kriko.io/company-policies/information-technology-and-data-management-policies/environmental-policy) * [Vulnerability Disclosure Policy](https://kriko.io/company-policies/information-technology-and-data-management-policies/vulnerability-disclosure-policy) * [Software Licensing and Usage Policy](https://kriko.io/company-policies/information-technology-and-data-management-policies/social-responsibility) * [Data Backup and Recovery Policy](https://kriko.io/company-policies/information-technology-and-data-management-policies/supplier-code-of-conduct) * [Data Security and Protection Policy](https://kriko.io/company-policies/information-technology-and-data-management-policies/data-security-and-protection-policy) * [Information Technology Use and Access Policy](https://kriko.io/company-policies/information-technology-and-data-management-policies/information-technology-use-and-access-policy) ## Track the digital heartbeat with Kriko Subscribe to receive curated insights, news, and ideas shaping the digital landscape. 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