Purpose
This policy aims to ensure that the Company is prepared to respond effectively to emergencies and to protect the safety of its employees.
The Company is committed to managing emergency planning, response procedures and communication in a coordinated and effective manner.
Emergency Planning
a. Risk Assessment
The Company appoints a team or committee to identify potential emergency scenarios and conduct risk assessments.
These assessments must also consider risks specific to remote working arrangements.
b. Emergency Response Teams
The Company establishes emergency response teams and clearly defines their roles and responsibilities.
These teams are responsible for implementing the emergency plan, maintaining effective communication and protecting employee safety.
c. Emergency Plan
The Company develops and maintains an up-to-date emergency plan.
The plan must address matters such as business continuity, communication protocols, evacuation procedures, communication tools and emergency resources.
Response Procedures
a. Emergency Notification
Employees must immediately report any emergency to their manager or the relevant emergency response team.
Appropriate communication channels are established to ensure that emergency notifications are delivered promptly and effectively.
b. Business Continuity
The Company takes the necessary measures to maintain business continuity during emergencies.
Where appropriate, employees may continue performing their duties through the Company’s remote working infrastructure.
c. Safety
The Company implements the necessary measures to protect employee safety.
The relevant emergency response teams establish procedures for the safe evacuation of employees or for sheltering in place, depending on the nature of the emergency.
Communication
a. Internal Communication
The Company maintains a communication plan for managing internal communication during emergencies.
Employees are provided with timely information, instructions and updates regarding the emergency.
b. External Communication
The Company manages all external communication relating to emergencies.
Customers, business partners and other relevant stakeholders are informed promptly where appropriate.
Improvement and Training
a. Continuous Improvement
The Company reviews its emergency plan regularly and identifies opportunities for improvement.
The effectiveness of the plan is evaluated through drills, simulations and feedback.
b. Training
Employees must be familiar with the emergency plan and participate in relevant training programmes.
Additional training may be provided to address the specific requirements and risks associated with remote working.
