Software Licences
a. Licensed Software
The Company only uses software that has been obtained legally and is covered by a valid licence.
All software used within the Company must remain properly licensed, supported and up to date.
b. Licence Management
The Company manages software licences in an effective and controlled manner.
Licences are reviewed regularly to ensure that they remain valid, current and appropriate for their intended use.
Software Use
a. Licence Compliance
The Company takes appropriate measures to prevent breaches of software licence terms.
Employees and other authorised users may only use software within the scope permitted by the relevant licence agreement.
b. Copying and Distribution
The unauthorised copying, reproduction or distribution of software is prohibited.
Any unauthorised copying or distribution of software is considered a serious breach of Company policy and may result in disciplinary or legal action.
c. Licence and Software Updates
The Company regularly monitors and applies relevant software licence renewals, updates and upgrades.
Updates are implemented to improve software security, functionality and performance.
Open-Source Software
a. Use of Open-Source Software
The Company supports the appropriate use of open-source software, provided that all applicable licence terms and conditions are observed.
Open-source software must be used, modified and distributed in accordance with the requirements of the relevant licence.
b. Monitoring Licence Terms
The Company monitors the licence conditions applicable to open-source software and ensures that they are implemented appropriately.
Failure to comply with open-source licence requirements may result in significant legal, financial or operational consequences.
Licence Audits
a. Licence Audit Process
The Company conducts regular software licence audits.
These audits are intended to verify that software is installed, accessed and used in accordance with the applicable licence terms and Company policies.
b. Licence Audit Records
The Company maintains accurate and up-to-date records relating to software licence audits.
Audit findings, identified risks and any corrective actions taken are documented and retained appropriately.
